Company Holiday Party Planning Checklist

Sep 12, 2018

In case you’ve decided to throw a last minute holiday party for your company, or, if you’re halfway through the party planning process and you want to make sure you’ve thought of everything, we have compiled a checklist of universal company holiday party planning guidelines.

We’ve made the list, now you can check it twice!  Make sure that all of your bases are covered, and you’ll give your organization one heck of a time—with very little stress on your part.

  • Decide on the type of party you’ll be throwing.  Will it be company-wide?  Extravagant?  Casual?  Employees, plus-ones and spouses only? Are clients invited, too?

  • Create a budget.  This might already be established by the bosses.

  • Make a guest list.  This will be based on the first item in the checklist.

  • Set a date.  If you’re just getting to this, those red hot party dates are probably tough to solidify with caterers and venues. Work with your venue and/or caterer to choose an available date and timeframe.  If the desirable Fridays and Saturdays are already spoken for, try hosting your company’s holiday party on a Thursday evening instead.

  • Select a venue This should be done in accordance with the previous step, since available dates will be hard to come by. That is, of course, unless you’re hosting at the boss’ house or at your office.

  • Select a caterer.  Again, this should be done ASAP to ensure that the best available caterers have ample ingredients and the appropriate staff to make sure your holiday party is a success.

  • Choose hosts and/or speakers.  Look within your company first.  If no one comes to mind, consider asking a recently retired individual to whom everyone looked up or really enjoyed having around the office/building.

  • Pick a theme.  Now this is the fun, creative part.  Come up with a theme, such as White Christmas, Winter Wonderland, Candy Land or Gothic Holiday.  This theme will provide the foundation for the rest of the creative planning process.

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  • Plan your entertainment.  What goes with your holiday theme?  If you’re considering a live band or DJ, you might be a little late to capture the top entertainers.  Try asking around the company to see if anyone is in a band outside of work, or has a friend, son, cousin, etc. who would be willing to entertain.  Also consider asking local children’s choirs or community groups to perform.  If you don’t want a big entertainment act, plan several smaller interactive activities, which just happens to be one of our hot company party trends right now.

  • Decide on the dress code.  Formal, casual or somewhere in between?  Make this decision based on the theme, venue and budget, and relay this information to guests via the next step of the planning process.